Your authoritative resource for official certificates, application procedures, and policy updates

H1: University of Tokyo Degree Certificate & Diploma: An Official Guide for Students and Alumni

Navigating the paperwork for your University of Tokyo (UTokyo) degree certificate or diploma can feel daunting, whether you’re a recent graduate, a seasoned alumna/alumnus, or a third-party validator. As one of the world’s top-ranked institutions, UTokyo maintains formal, well-defined procedures for issuing, verifying, and replacing its official academic documents. These procedures are periodically updated to reflect changes in administrative efficiency, document security, and international mailing logistics.

This comprehensive guide provides authoritative, up-to-date information on all aspects of UTokyo degree certificates and diplomas, including official document definitions, application workflows, required documentation, and key policy changes effective in 2026. Every detail outlined here is sourced directly from UTokyo’s official administrative guidelines, ensuring you have the most accurate and reliable information available.

H2: 1. Overview of UTokyo Degree Certificates and Diplomas

To successfully request or verify your academic documents, it is first critical to understand the official terminology used by the University of Tokyo, as well as the key differences between the certificates it issues. This clarity will help you avoid common mistakes, such as applying for the wrong document or submitting an incorrect request to the university’s administrative teams.

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H3: 1.1 Official Definitions and Document Types

In formal administrative terminology, the University of Tokyo draws a clear distinction between a “certificate of program completion” and a “certificate of academic degree”—two documents that are often confused by graduates, employers, and international academic institutions. This distinction is critical to understand, as it determines which document you will receive (or need to request) based on your level of academic study.

For bachelor’s degree students, the university does not issue a standalone “certificate of academic degree”—a document that separately confirms the conferral of your degree. Instead, the official “certificate of program completion” serves as the primary legal document verifying both your completion of the full undergraduate program and the official awarding of your bachelor’s degree. This single document integrates both core pieces of information, eliminating the need for a separate degree certificate.

For master’s and doctoral degree students, however, the university issues a “certificate of academic degree” as the formal, official confirmation of degree conferral. This document is the primary legal verification of your graduate-level degree; for example, a doctoral graduate’s certificate will explicitly state the successful completion of the program and the official conferral of the Doctor of Philosophy (or relevant field) degree. In some cases, graduates may also request a separate “certificate of program completion” to provide additional context about their course of study.

All official certificates—whether for bachelor’s, master’s, or doctoral programs—are issued in both Japanese and English. This dual-language format is designed to accommodate the global nature of UTokyo’s alumni network and the needs of international institutions, employers, and government agencies that may need to verify the authenticity of the documents.

H3: 1.2 Key Differences Between Certificates and Diplomas

The confusion between the terms “certificate” and “diploma” often arises from variations in how these terms are used across different countries and educational systems. In many vocational or specialized academic contexts, a “diploma” refers to a short-form document confirming the completion of a specific vocational or technical course—one that does not culminate in a formal degree. This is the standard definition applied by most credential evaluation bodies, including the World Education Services (WES), which distinguishes between diploma-level vocational training and full degree-level academic programs.

At the University of Tokyo, however, the term “diploma” is rarely used in official administrative documentation. Instead, the university’s official legal document confirming both program completion and degree conferral is the “degree certificate” (or “certificate of program completion,” in the case of bachelor’s students). This UTokyo-specific document is the functional equivalent of what many international institutions refer to as a “diploma”—it is the formal, verifiable proof that you have earned your academic degree.

To avoid confusion when submitting your UTokyo credentials to an international institution or employer, it is important to explicitly clarify this terminology difference. You can provide the submitting institution with a brief, formal explanation: that UTokyo’s official “degree certificate” is the legal equivalent of a “diploma” in the North American or European academic context. This clarification will help ensure your credentials are processed correctly and efficiently.

H2: 2. How to Apply for an Official UTokyo Certificate

The process for requesting an official University of Tokyo degree certificate or diploma is standardized across most departments and graduate schools, but it requires careful attention to detail. Submitting an incomplete or incorrect application will delay the processing and delivery of your documents—an outcome that can be especially problematic if you are working against a strict application deadline for a job, graduate program, or professional certification.

H3: 2.1 General Application Guidelines

For all alumni—whether you graduated last year or 30 years ago—the University of Tokyo prefers that certificate requests are submitted by postal mail. This policy is designed to protect the security of your academic records and ensure that all requests are properly authenticated before documents are issued.

In-person applications are only accepted in cases of genuine, verifiable emergencies—such as a last-minute visa application or professional license submission that requires immediate document processing. If you believe your request qualifies as an emergency, you must first contact the relevant student support office (typically the Student Support Team at the School of Engineering or your respective graduate school) by email. You will be required to provide official, written documentation of your emergency to receive approval for an in-person application. Without this advance email approval, you will not be able to submit an application in person at the university’s administrative offices.

To apply, you will need to prepare a standard set of required documents and submit them to the administrative office of the faculty or graduate school from which you graduated. While the exact mailing address and contact information may vary slightly by department, the overall application requirements are consistent across most UTokyo schools and graduate programs.

H3: 2.2 Required Documents

To ensure your application is processed without unnecessary delays, you must prepare all of the following documents before submitting your request. Incomplete applications or those missing any of these items will be returned to you, and the university will not begin processing your request until the full set of required documents is received.

First, you will need to complete the official UTokyo Certificate Request Form. You can download this form in either PDF or Excel format from the administrative website of your faculty or graduate school—for example, the School of Engineering’s official website provides a direct, centralized link to this form for all its students and alumni. The form requires you to provide basic personal information (such as your full name at the time of enrollment, your date of birth, and your student ID number), as well as specific details about your request: the exact type of certificate you need (e.g., Bachelor of Engineering Completion Certificate), whether you require a Japanese-language, English-language, or dual-language certificate, and the number of copies you need.

Second, you must submit a photocopy of a valid, government-issued photo identification document. This is a non-negotiable security measure to prevent unauthorized requests for your academic records. The university accepts several forms of official ID, including a Japanese driver’s license, a passport, a My Number Card (only the front side; the notification card is not accepted), or a residence card. If you are submitting a request from overseas or need an English-language certificate, you must submit a photocopy of the passport you used during your enrollment at UTokyo. This allows the university to verify the exact spelling of your name in Latin characters, ensuring it matches the official spelling on your original enrollment records.

Third, you must provide a pre-addressed, stamped return envelope. This envelope will be used to mail your completed certificates directly to you. The university provides specific guidelines for the required envelope size and postage based on the number of certificates you are requesting. For most standard requests (e.g., 1–8 certificate copies), a Japanese Nagagata No. 3 envelope (120mm × 235mm) is sufficient. For larger requests or if you need the certificate to be sent in a sealed, official university envelope (required by many academic institutions or licensing bodies), you will need to use a Kaku-Gata No. 2 envelope (240mm × 332mm). The postage amount must be paid in Japanese stamps or by using an International Reply Coupon (IRC)—critical details for alumni residing outside of Japan.

H3: 2.3 Application Submission Methods

The University of Tokyo offers three methods for submitting your certificate application, depending on your location and personal circumstances. Regardless of which method you choose, you must include all the required documents listed in the previous section.

Postal Mail (Primary Method)

The university’s preferred application method is via postal mail. For most alumni—whether they live in Japan or overseas—this is the simplest way to ensure your application is properly processed. You will need to mail all required documents (the completed request form, your government-issued ID photocopy, and your pre-addressed, stamped return envelope) to the administrative office of your faculty or graduate school. For example, alumni of the School of Engineering should send their materials to the Student Support Team at the School of Engineering’s Hongo Campus address.

It is critical to note that the university will not send certificates to any third-party addresses—such as an employer’s office or an overseas university’s admissions department—unless you have explicitly requested this service and submitted the additional required documentation (see Section 3 for details). Your certificates will only be mailed directly to your personal residential address on record, or to a trusted third-party address you have formally authorized.

In-Person Submission

In-person applications are only approved for genuine emergencies, as outlined in Section 2.1. If you have received advance approval from the university’s administrative team to submit an in-person application, you can bring your required documents to the relevant administrative office during its limited business hours. For example, the Student Support Team at the School of Engineering accepts in-person applications only on weekdays from 9:00 a.m. to 2:00 p.m. These hours are strictly enforced, and no applications will be accepted outside of these times.

When submitting your application in person, you will be required to present the original version of your government-issued photo ID (such as your passport or driver’s license) for verification. The administrative staff will compare the original ID with the photocopy you submitted to confirm your identity. It is important to note that even in-person applications are not processed on the same day—depending on the volume of requests the university is handling, you may need to wait several business days to receive your documents.

Proxy Submission

If you are unable to submit your application by mail or in person—for example, because you are residing overseas and cannot travel to campus—you can designate a proxy to submit the application and receive the certificates on your behalf. This person can be a family member, friend, or colleague residing in Japan who can physically visit the university’s administrative office to submit your materials and collect your certificates.

To authorize a proxy, you must provide two additional documents along with your standard application materials. First, you will need to complete the official UTokyo Proxy Form, which is available for download on your faculty or graduate school’s administrative website. This form must include your full name, contact information, and your formal authorization for the proxy to act on your behalf. It must also include the proxy’s full name, contact information, and their relationship to you. Both you and the proxy must sign the form in the designated spaces. Second, you will need to provide a photocopy of your own valid government-issued photo ID, as well as a photocopy of the proxy’s valid government-issued photo ID. These copies will be used to verify the identity of both you and your proxy.

H2: 3. International Certificate Requests

For UTokyo alumni residing outside of Japan, the certificate application process requires additional planning and attention to detail. Standard Japanese postal services and payment methods are not always accessible from other countries, so the university has established specific workarounds to ensure overseas alumni can receive their documents.

H3: 3.1 Required Postage for International Delivery

The most complex logistical challenge for overseas alumni is providing the correct postage for the return of their certificates. The university requires that all return postage costs are covered by the applicant—they will not pay for international delivery services. For alumni residing in countries where Japanese stamps are not available, the university accepts International Reply Coupons (IRCs). These coupons can be purchased from local post offices in your home country and exchanged for Japanese stamps to cover the return postage costs.

It is critical to note that IRCs purchased after October 2023 are exchanged at a lower rate than before. To avoid postage shortages that could delay your certificate delivery, you should contact the university’s administrative office in advance to confirm the exact number of IRCs required for your request. You will also need to use an appropriately sized return envelope (typically a Kaku-Gata No. 2 envelope) to ensure your certificates are not folded or damaged during international shipping.

H3: 3.2 Third-Party Delivery Requests

In some cases, alumni may need to have their certificates sent directly to a third party—such as an overseas university’s admissions office, a professional licensing board, or a credential evaluation service like WES. The university will accommodate these direct submissions, but you must provide additional documentation to authorize the request and ensure it is processed correctly.

To request direct delivery to a third party, you must submit the following additional materials along with your standard application documents:

Written Authorization: A signed, formal letter addressed to the university specifically authorizing the release of your academic documents to the designated third party. This letter must include your full name at the time of enrollment, your student ID number, the name and address of the third party, and a clear statement that you authorize the university to send your certificates directly to this entity.
Third-Party Instructions: Official written documentation from the submitting institution outlining its specific delivery requirements. For example, many universities require that certificates be sent in a sealed, tamper-evident envelope with the university’s official stamp across the seal. You will need to provide these instructions to UTokyo to ensure the documents are formatted correctly.
Pre-Paid Shipping Label: A pre-paid shipping label from an international courier service (such as EMS, DHL, or FedEx) for the return of your documents. The university will not cover the cost of international courier services, so you must arrange and pay for the shipping label in advance.

The university will only send certificates directly to a third party if all of these additional requirements are met. Without these materials, your application will be placed on hold, and the university will contact you to request the missing documentation—further delaying the processing of your request.

H3: 3.3 Electronic Certificate Submission

As of 2026, the University of Tokyo offers a limited electronic certificate submission service, but this option is only available for very specific use cases. It is not a general service available to all alumni, and it cannot be used for employment verifications, professional license applications, or immigration purposes.

Electronic submissions are only accepted for the purposes of university admissions or enrollment procedures—specifically when the receiving institution has formal policies that require electronic submission of academic documents directly from the issuing university. The university will not provide electronic copies of certificates to individual alumni for their own use; this service is only available for direct submission to eligible institutions.

To request an electronic certificate submission, you must provide the following additional documents along with your standard application materials:

Official Institutional Instruction: Formal written documentation from the receiving institution confirming that they require electronic submission of your UTokyo certificate directly from the university. This can be a copy of the institution’s official admissions policy, an email from an admissions officer, or a screenshot of the relevant requirement from the institution’s official application portal.
Recipient Contact Information: The official email address of the recipient at the institution—typically a dedicated admissions office email address. This email address must be a verified institutional email address; personal email addresses (e.g., Gmail, Yahoo) will not be accepted.
Verification of Your Identity: A photocopy of the passport you used during enrollment at UTokyo. This will be used to verify your identity and confirm the official spelling of your name.

If your request is approved, the university will send the certificate as a digitally signed PDF document directly to the verified institutional email address. For security reasons, the PDF will not be sent to your personal email address, and you will not be able to access the PDF file yourself. The university will also send a confirmation email to your personal address once the electronic document has been successfully sent to the institution. It is important to note that this electronic submission service is not available for all institutions—you must confirm the eligibility of the receiving institution with the university’s administrative office before submitting your request.

H2: 4. Verifying UTokyo Degree Certificates

Degree verification is a critical step for third parties—such as employers, license agencies, or overseas universities—looking to confirm the authenticity of a UTokyo degree certificate or diploma. Like the certificate application process, the university’s verification procedure is formalized and requires specific documentation to protect the security of its alumni’s academic records.

H3: 4.1 Third-Party Verification Process

According to UTokyo’s official administrative guidelines, the university accepts third-party verification requests of academic credentials only under strict conditions. This policy is designed to prevent unauthorized access to alumni’s personal academic information and ensure that all verification requests are legitimate.

To submit a third-party verification request, you must provide the following three items:

Formal Request Letter: An official letter written on the institutional letterhead of the organization requesting the verification. This letter must include the full name of the alumnus (as it appears on their UTokyo enrollment records), their date of birth, the year they graduated from the university, and the specific purpose of the verification (e.g., employment background check, professional license application, university admissions verification). It must also include the full name, job title, and contact information of the employee at the organization who is responsible for conducting the verification.
Alumnus Authorization Form: A signed, formal authorization form from the alumnus granting the university permission to release their academic information to the requesting organization. This form must include the alumnus’s full name at the time of enrollment, their student ID number, their date of birth, and the full name of the requesting organization. The signature on the authorization form must match the signature on the alumnus’s original enrollment records.
Official ID Photocopy: A photocopy of a valid, government-issued photo identification document of the alumnus. This must be the same form of ID that the alumnus submitted when they applied for their certificate—typically a passport, driver’s license, or My Number Card. This photocopy will be used to verify the alumnus’s identity and ensure the authorization form is legitimate.

Once you have gathered all three required documents, you can submit the verification request via the official university inquiry form or by postal mail to the administrative office of the alumnus’s faculty or graduate school. The university will not process any verification requests submitted by email or fax—these requests will be automatically rejected.

H3: 4.2 WES Credential Evaluation Process

The University of Tokyo has established a streamlined digital process for alumni seeking a credential evaluation from the World Education Services (WES)—one of the most widely used credential evaluation services in North America. This streamlined process is designed to simplify the submission of your academic documents to WES and reduce the time it takes to complete your evaluation.

To use this service, you must first submit a formal request to the UTokyo administrative office, providing the following materials:

A completed UTokyo Certificate Request Form, on which you have clearly written your WES reference number in the designated blank space.
A photocopy of the valid, government-issued photo ID you used during your enrollment at UTokyo.
Official documentation from WES that verifies your reference number—this can be a copy of the WES application confirmation email or a screenshot of your WES application portal dashboard.

Once the university receives your request, they will digitally send your official academic transcript and degree certificate directly to WES’s secure digital verification portal. You do not need to submit any physical documents to the university or WES—this process is entirely digital. It typically takes the university 3 to 5 business days to process your request and send the documents to WES.

H3: 4.3 Key Verification Considerations

There are three critical points to keep in mind when verifying a UTokyo degree certificate—whether you are an alumnus arranging for your own verification or a third party submitting a verification request:

No Direct PDF Provision: For security and tamper-protection reasons, the university will not provide a PDF copy of your certificate to you or any third party unless specifically approved for electronic submission (as outlined in Section 3.3). This means you cannot obtain a digital copy of your certificate directly from the university—even if you need it for an online verification.
Sealed Envelope Requirements: Many institutions, including WES, require that verified academic documents be submitted in a sealed, tamper-evident envelope. The university provides this service on request—you will need to explicitly request a sealed envelope when submitting your application. The university will seal your documents in an official university envelope and stamp it across the flap to ensure it is not opened during transit.
Processing Time: Verification requests are not processed instantly. The university typically takes between 3 and 5 business days to process a verification request, depending on the volume of requests they are receiving. During peak periods—such as the start of a new semester or immediately after graduation—this processing time can extend to 7 or more business days. To avoid delays, you should submit your verification request as early as possible.
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H2: 5. 2026 Policy Changes and Updates

In response to global alumni needs and changing document security standards, the University of Tokyo has updated its certificate issuance and related policies. These changes are effective as of January 1, 2026, and apply to all certificate applications submitted on or after that date.

H3: 5.1 Application and Issuance Policy Updates

The 2026 policy updates introduce three key changes to the certificate application and issuance process—changes that are designed to streamline the application process, improve document security, and clarify the university’s requirements for all applicants.

First, the university has standardized its issuance timeline for all certificate requests. Previously, the processing time varied significantly depending on the faculty or graduate school—some departments issued certificates in as little as 3 business days, while others took up to 10 business days. Under the new policy, the university will now issue all certificates within 3 to 5 business days of receiving a complete application. This standard timeline applies to all faculties and graduate schools, including the School of Engineering, the Faculty of Arts and Sciences, and the Graduate School of Information Science and Technology. It is important to note that this processing time does not include the time it takes to deliver the certificate to you via postal mail.

Second, the university has clarified its policy on emergency applications. Previously, some alumni were able to get approval for an in-person emergency application simply by providing a copy of their travel itinerary. The new policy tightens these approval criteria: emergency applications will only be approved if the applicant provides official, verifiable documentation of the emergency situation. This includes documentation such as a valid visa appointment letter, a formal job offer letter with a fast-approaching start date, or an official university admissions letter with a strict document submission deadline. The university reserves the right to reject any emergency application that does not provide sufficient official documentation.

Third, the university has updated its proxy submission policy to address security concerns. Previously, proxy applicants were only required to provide a copy of their own government-issued ID. Under the new policy, proxy applicants must now provide two additional documents: a completed official proxy form (signed by both the applicant and the proxy) and a photocopy of the applicant’s government-issued ID. These documents must be submitted along with the proxy’s own ID photocopy. The university will not accept proxy submissions that do not include all three required ID documents.

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H3: 5.2 Electronic Certificate Limitations

The university’s trial electronic certificate issuance service, introduced in 2024, remains limited in scope under the 2026 policy updates. This service is not available to all alumni, and it cannot be used for employment or immigration-related purposes.

As of 2026, digitally signed PDF certificates are only issued in two specific cases:

Direct Submission to Institutions: When the receiving university or college requires direct electronic submission of academic documents as part of its official admissions or enrollment procedures. This service is not available for any other type of submission request.
Official University Use: For internal administrative use by the University of Tokyo itself. For example, the university may use electronically signed certificates to verify the credentials of prospective faculty members or transfer students.

The university explicitly forbids the printing of digitally signed PDF certificates as a substitute for the official paper certificate. This is because the official paper certificate features unique security marks that cannot be replicated in a printed PDF copy—making the printed version invalid for official use. The university will not validate any printed copies of electronically signed certificates.

H3: 5.3 Key Notes for Applicants

In addition to the policy changes outlined in the previous two sections, the university has three important reminders for all applicants submitting certificate requests in 2026 and beyond.

First, the university will not issue any certificates before the official graduation date of the applicant’s program. This policy is strictly enforced—no exceptions will be made, even if an applicant has already completed all their degree requirements or needs to submit their documents by a strict deadline. For example, if your official graduation date is March 25, 2026, the university will not issue your certificate before that date. If you need to submit proof of your graduation before that date, you should contact the receiving institution to explain the university’s policy and make alternative arrangements.

Second, the university will not provide a “certificate of academic degree” for bachelor’s program students. As noted in Section 1.1, the official “certificate of program completion” serves as the legal document confirming both the completion of the undergraduate program and the awarding of the bachelor’s degree. This single document integrates both pieces of information—there is no separate degree certificate for bachelor’s graduates.

Third, the university will not reissue or update a certificate to reflect a name change after graduation. The name that appears on your certificate will be the exact name that was on your official enrollment records when you graduated. The university will not accommodate any requests to modify the name on the certificate after graduation. If you have legally changed your name since graduating (e.g., due to marriage or naturalization), you will need to submit additional official documentation to the receiving institution to verify the name change. This documentation can be a copy of your family register, a court order confirming the name change, or your new passport. The university will not issue any documents that reflect your new name—you will need to provide the supporting documents yourself.

H2: 6. Frequently Asked Questions (FAQs)

Below are answers to some of the most frequently asked questions about UTokyo degree certificates and diplomas, including practical application advice and clarification of key policy rules. These questions are based on real inquiries submitted to the university’s administrative offices by students, alumni, and third-party verifiers.

FAQ1: What is the difference between a “degree certificate” and a “diploma” at UTokyo?

At the University of Tokyo, there is no functional difference between a “degree certificate” and a “diploma”—the two terms refer to the same official document. The university’s official legal term for the document that confirms your degree is “degree certificate.” This is the equivalent of what most international institutions call a “diploma”—it is the formal proof that you have completed your academic program and earned your degree. The term “diploma” is rarely used in official UTokyo administrative documentation.

FAQ2: How long does it take to receive my certificate after applying?

The university’s standard processing time for all certificate requests is 3 to 5 business days from the date they receive your complete application. This processing time does not include the time it takes to deliver the certificate to you via postal mail. The delivery time will vary depending on your location: it typically takes 3 to 5 business days for domestic deliveries within Japan, and 7 to 14 business days for international deliveries. If you request a sealed envelope or express shipping, the delivery time may be slightly longer.

FAQ3: Can I request a PDF copy of my certificate?

In most cases, no. For security and tamper-protection reasons, the university will not provide a PDF copy of your certificate to you or any third party unless you qualify for the limited electronic submission service outlined in Section 3.3. This service is only available for direct submission to eligible academic institutions—you cannot obtain a PDF copy for your own personal use. If you need an electronic copy of your certificate, you will need to scan the official paper certificate yourself after you receive it.

FAQ4: What should I do if I need to submit my certificate to WES?

If you need to submit your certificate to WES for a credential evaluation, you must first complete the official UTokyo certificate application form and write your WES reference number in the designated space. You will then need to submit the application form, a photocopy of your valid government-issued ID, and official documentation from WES verifying your reference number to the university’s administrative office. Once the university receives your request, they will electronically send your official academic transcript and degree certificate directly to WES’s secure digital portal. You do not need to submit any physical documents to the university or WES.

FAQ5: Does UTokyo offer replacement diplomas?

Yes, the university can issue a replacement certificate if your original certificate is lost, damaged, or stolen. The replacement certificate will be an official document issued by the university, but it will be clearly marked as a “replacement copy” to distinguish it from the original. To request a replacement certificate, you will need to submit the same application materials as you would for a standard certificate request, plus an additional formal statement explaining the reason for the replacement request. If your original certificate was stolen, you will also need to provide a copy of the official police report for the incident.

FAQ6: Can I apply for a certificate in person?

You can only apply for a certificate in person if you have received advance approval from the university’s administrative team. This approval is only granted in cases of genuine, verifiable emergencies—such as a last-minute visa appointment or a professional license submission deadline. To receive approval, you must first contact the administrative office by email and provide official documentation of your emergency. If your request is approved, you can submit your application in person at the designated administrative office during its limited business hours.

FAQ7: What is the official university policy on certificate name changes?

The university will not change the name on your certificate after you have graduated. The name that appears on your certificate will be the exact name that was on your official enrollment records at the time of your graduation—no exceptions will be made. If you have legally changed your name since graduating (e.g., due to marriage, divorce, or naturalization), you will need to submit additional official documentation to the institution or organization that is receiving your certificate. This documentation must include a government-issued certificate of the name change (such as a family register extract or a court order) and a copy of your new government-issued ID (such as your passport or driver’s license). The university will not issue any documents that reflect your new name—you will need to provide this supporting documentation yourself.

FAQ8: Can the university send my certificate directly to an overseas institution?

Yes, the university can send your certificate directly to an overseas institution—such as a university admissions office or a credential evaluation service—but you must provide additional authorization documents to approve the request. You will need to submit a formal, signed letter authorizing the university to release your academic documents to the institution, along with the institution’s official mailing instructions and a pre-paid international courier shipping label. The university will not cover the cost of international courier services—you must arrange and pay for the shipping label in advance.

H2: 7. Conclusion and Next Steps

Obtaining or verifying a University of Tokyo degree certificate or diploma requires strict adherence to the university’s official procedures and document requirements. The process is straightforward, but it demands careful attention to detail—one small mistake on the application form or a missing document can lead to significant delays in processing your request.

The key to a successful certificate request is to prepare well in advance of your deadline. You should carefully review the official guidelines outlined in this guide and gather all the required documents before submitting your application. It is also important to double-check that you have completed the application form correctly, provided all the necessary identification documents, and included the correct postage for the return of your certificates.

CTA: Take the Next Step

If you are ready to request an official UTokyo certificate or need to start a verification process, you should access the official university resources or contact the relevant administrative office for assistance. To ensure your request is processed as quickly as possible, follow these steps:

Download the Official Application Form: Go to the administrative website of your UTokyo faculty or graduate school to download the official certificate request form. This form is available in both PDF and Excel formats.
Gather All Required Documents: Collect all the documents required for your application, including the completed request form, a photocopy of your valid government-issued photo ID, and a pre-addressed, stamped return envelope. If you are submitting a third-party verification request or an international delivery request, make sure you have all the additional required documentation.
Contact the Administrative Office: If you have any questions about the application process or need to confirm the exact mailing address for your application, contact the relevant administrative office by email or phone. The office contact information is available on your faculty or graduate school’s official website.

For the most up-to-date office hours and mailing information, you should always visit the official website of your UTokyo faculty or graduate school—this guide reflects the most current information available as of June 2026, but administrative procedures are subject to change.

University of Tokyo Degree Certificate & Diploma: 2026 Comprehensive Guide